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Satisfactory Academic Progress Policy

CENSUS DAY: Census Day falls on the 5th day of the quarter for all quarters. Per financial aid regulations, no changes to financial aid awards can be made after the Census Day.

Adding or dropping courses before the Census Day may result in the student having to repay funds if they drop classes. They may receive additional funds if they add classes. Please see a financial aid advisor if you feel you are due additional funds for adding classes. Adding or dropping classes after Census Day could negatively impact the student’s financial aid status since it may result in their being placed on Financial Aid Warning or Suspension.

FINANCIAL AID PROBATION: If a student's Appeal is approved, the student will be placed on Financial Aid Probation. The student's financial aid will be reinstated; however, as part of the approval, some conditions for reinstatement may be imposed. If the student does not meet the conditions of the probation and reinstatement, the student will be put on Financial Aid Suspension and lose eligibility for financial aid.

FINANCIAL AID SATISFACTORY ACADEMIC PROGRESS APPEAL: Students placed on Financial Aid Suspension may submit an Appeal if they failed to make satisfactory academic progress due to extraordinary circumstances. Students who have attempted 125% of the credits required for their degree or certificate may submit a Request for Additional Quarters Appeal. Students are limited to two Appeals.

FINANCIAL AID SUSPENSION: Students whose aid has been suspended are not eligible for future financial aid. Financial aid suspension will occur when:

  1. In the next quarter of attendance a student on Financial Aid Warning or Probation does not complete:
    • The credits required for their enrollment level OR
    • 67% of their attempted credits (pace of progression) OR
    • Does not earn a quarterly 2.00 GPA
  2. A student's cumulative college level GPA is below 2.00 at the end of the 6th quarter of attendance at SFCC.
  3. A student officially or unofficially withdraws from all classes. Students who withdraw before the publicize last day to withdraw may owe a portion or all of their financial aid back to the financial aid programs.

FINANCIAL AID WARNING: Students who fail to meet the credit, grade point average or pace of progression Satisfactory Academic Progress requirements will be placed on Financial Aid Warning. Students placed on Financial Aid Warning may receive financial aid for one additional quarter.

GRADE POINT AVERAGE (GPA): The student must earn a 2.00 GPA each quarter and a 2.00 cumulative college level GPA at the end of the 6th quarter of attendance at SFCC.

MAXIMUM TIME FRAME: The Financial Aid Office is required to track your progress toward degree completion. If your financial aid is in good standing, you will be eligible for financial aid funds until you have attempted 125% of the published credits required for your stated certificate or degree, the Maximum Timeframe. All attempted courses count in this calculation including those with "I", "W" or "Z", 0.0 grades, repeated classes and transfer credits. You are limited to 45 attempted remedial (under 100 level) credits.

Students who have attempted the maximum number of credits for their current degree or certificate will be placed on Too Many Credits Hold and will not be eligible for any grants, loans or work study funding. Students who have earned a bachelor’s degree automatically are placed on Too Many Credits Hold. Students who have received Ford Direct or Stafford loans as a junior or senior in college also will be placed on Too Many Credits hold.

PACE OF PROGRESSION: Students can calculate their Pace of Progression using the following formula:

Pace of Progression = Credits Completed
Credits Attempted

REINSTATEMENT OF FINANCIAL AID CONTRACT: The contract outlines the requirements the student must fulfill as a condition of the reinstatement of their eligibility for aid.

REMEDIAL AND ENGLISH AS A SECOND LANGUAGE COURSES: Remedial courses have course numbers under 100. Students can receive financial aid for up to 45 remedial credits. The 45 credits are in addition to the credits required to graduate. English as a Second Language (ESL) courses are not covered by financial aid.

WITHDRAW FROM ALL CLASSES: Students who withdraw from all classes officially, through the Registrar’s Office, or unofficially by not attending will be placed on Financial Aid Suspension and lose eligibility for future financial aid. Students who withdraw from all classes may be required to repay all or a portion of the funds received for tuition and/or living expenses for which they were not eligible.

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